The Woden Valley Gymnastics Club Inc (WVGC) is a community-based, not-for-profit sporting organisation. Fees must be paid at the time of enrolment so that appropriate classes can be organised.
In general terms, fees for classes include:
Registration and Insurance.
The registration and insurance fee is collected by the Club to cover the following:
The registration and insurance fee is set by GA and GACT. The registration and insurance fee is to be paid prior to the commencement of the first lesson in the first Term of enrolment for the year.
Details of the insurance cover provided by GA are available on the GA website www.gymnastics.org.au and its insurance provider JLT Sport http://www.jltsport.com.au/. The insurance only covers those items that are not covered by Medicare and does not include the Medicare gap.
The Club Management Committee has set a small levy to help the Club purchase new equipment and to repair damaged equipment. The levy is included in the tuition fees paid each Term and is not a separate item.
Tuition fees are set by the Club Management Committee at the beginning of each Calendar Year. Fees will normally increase by at least the Consumer Price Index (CPI) each year so that the Club can cover increased charges from outside sources, for example, rent, gas, consumables, etc.
Payment of Fees
Gymnasts who train in the Australian Levels Program (ALP), previously called the National Levels Program (NLP), work in a five-Term year. This means that they train through all school holiday periods and only have a two week break between Christmas and New Year. Consequently, Term dates do not relate to school terms and are published separately.
Term fees, including tuition fees, the equipment levy and the annual registration and insurance fee, are to be:
Competition and Uniform Payments
Gymnasts with any outstanding fees are not eligible to compete in any GA or GACT sanctioned competition. In this case, outstanding fees relate to those owing to WVGC, GACT or GA for tuition or for uniforms, travel, accommodation or entry into a GACT or GA competition.
Families will be advised prior to an event, which is normally programmed in groups of two or three over a six to eight week period, and which may be inter-State, as to what uniforms are required. The following rules apply:
Withdrawal from a Class
Fees are set for a whole Term for both GfA and ALP Programs. Coaches are allocated to classes based on the number of gymnasts in the class for that Term.
Gymnasts can only withdraw from a class before the end of a Term:
If a gymnast withdraws from a class the Club will refund fees for the remaining period of tuition in the Term less two weeks value which will be retained as a withdrawal fee.
Consequences of Late Payment of Fees
Consistently Late Payers
Where a family consistently, that is, two Terms in a row or three Terms in a one year period, makes payments after having been issued the second late payment notification then the family will:
Non-payment of Fees
Details of all outstanding fees at the end of a Term are to be referred directly to the ACT Civil and Administrative Appeals Tribunal (ACAT). The amount claimed through ACT is to include:
Transfers to other Clubs are to be refused until such time as the outstanding fees are paid, in accordance with GA By-laws.
Fee Payment Plan
As parents of ALP gymnasts are locked into a five term year and are paying for longer training hours, even though the fee per hour is low, then the Club offers the option of making regular fortnightly or monthly payments. This Fee Payment Plan must be organised with your bank and details given to the Club’s Business Manager at the start of a Term.
Another option is for you to give the Club your Credit Card details, which will secured, so that we can deduct your account on the 1st of each month for the amount you owe. If you wish to use this option please complete the attached form and give it to the Club’s Business Manager.
Where a family has difficulty making the full fee payments as stipulated in this Policy then a confidential ‘Financial Hardship’ request may be submitted in writing to the WVGC Executive Committee. This statement is to provide sufficient details to prove the case. If financial hardship is proven and agreed, the Executive Committee will stipulate the payments required.
Note: In this policy ‘family’ means parents or guardians if the gymnast is under 18 years of age or if the gymnast him/herself if he/she is over 18 years of age. Where a parent or guardian is known to be paying the fees for a gymnast over the age of 18, then the parent or guardian will be deemed to be responsible and will be contacted where necessary.